The American Civil Liberties Union of Utah is seeking an Executive Assistant to join our team. This position will provide customized administrative, strategic and critical support to the Campaigns Department, the Legal Director, and the Executive Director. The Executive Assistant should have strong organizational skills, a problem-solving mindset, a collaborative work ethic, the ability to maintain confidentiality, and attention to detail.
Position Overview and Functions:
The Executive Assistant is responsible for providing administrative support to the Campaigns Department, Legal Director, and Executive Director. This includes scheduling and managing calendars, coordinating events and travel arrangements, and managing administrative projects as assigned.
Under the supervision of the Director of Finance & Administration the Executive Assistant will support and receive direction from the Executive Director, Director of Campaigns, and the Legal Director. This position will have some in-person responsibility and must be based out of the Salt Lake City area.
Specifically, the Executive Assistant will:
- Assist the Executive Director in managing a calendar, meeting coordination, and scheduling events for all staff
- Assist the Executive Director with Board-related administrative tasks, including coordinating and circulating meeting materials to Board Members
- Assist the Legal Director in managing a calendar, meeting coordination, and scheduling departmental events
- Assist the Campaigns team by:
- Coordinating meetings and assisting with scheduling,
- maintaining materials,
- booking travel arrangements,
- providing support for general office copying, digital filing, or other various projects,
- assist with event logistics as needed.
- Oversee the staff meeting agenda and record notes during all staff meetings as well as strategic planning meetings
- Provide logistics support for virtual and in-person meetings and events
- Provide logistical and administrative support to other departments as needed.
Qualified candidates will have:
- Proficiency with office technology and information systems, including databases, online communications, word processing, spreadsheets, and video conferencing
- Possess a strong customer-service mindset
- Willingness and availability to work occasional evenings and weekends with advance notice, during times of office events or busy seasons
- Ability to regularly and quickly jump from task to task, prioritize, stay organized, and complete assignments under strict deadlines in an occasionally stressful environment
- Experience exercising discretion and confidentiality with sensitive information
- High-level attention to detail, wherein you often notice things that other people miss
- Ability to work independently and collaborate with others as part of a team
- Ability to jump in and help on any project and learn new things quickly
- Ability to think proactively, anticipate problems, develop creative and effective solutions, and take the initiative to facilitate smooth operations for all staff confidently
- Ability to communicate quickly and effectively, verbally and in writing
- A commitment to the mission and values of the ACLU of Utah, racial justice and civil rights issues, and an understanding that these issues are central to the overall protection of rights and liberties
- A strong commitment to diversity- a personal approach that values the individual and respects difference of race, ethnicity, age, sex, sexual orientation, gender identity and expression, religion, ability, involvement with the criminal legal justice system, and socio-economic circumstance.
Strong candidates will also have:
- Experience coordinating and organizing logistics and travel arrangements for meetings, events, and training sessions;
- Experience working in a fast-paced office setting.
SALARY & BENEFITS:
The salary range for this position is $50,000-53,000, depending on experience. Excellent benefits include paid time off, medical, vision, and dental insurance, and a 401(k) plan with employer-matching contributions that vest after one year of employment.
Please submit a resume and cover letter for your application to be considered. Application review will begin in January and will continue until the position is filled.
Commitment to Diversity and Inclusion:
The ACLU of Utah is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We believe that having a board, staff, and volunteer base with diverse personal and professional backgrounds and lived experience enhances our ability to meet our mission and creates an environment where all members of our community can thrive. We strongly encourage and greatly value applications from women, people of color, immigrants, persons with disabilities, members of the LGBTQ+ community, those who have been formerly incarcerated, and other underrepresented and historically marginalized groups.
About the ACLU of Utah
Founded in 1958, the ACLU of Utah is a not-for-profit, nonpartisan organization that utilizes legal, legislative, and public education approaches to fight for individual rights and fundamental freedoms. Our mission is to defend and promote the fundamental principles and values embodied in the Bill of Rights and the U.S. Constitution, including reproductive freedom, immigrant rights, free speech, racial justice, privacy, religious liberty, LGBTQ rights, and more.